How to Become a HCV Landlord

Attend a free-of-charge PHA/HCV Landlord Briefing Session (Mandatory). PHA conducts a landlord briefing session every Wednesday from 6pm-8pm. The session is designed to offer vital information on how to become a participating HCV Landlord. The class must be completed before a landlord can register for the mandatory IREM course, list a property or schedule a Housing Quality Inspection.  The sessions are held at PHA/HCV Client Services, 642 N. Broad Street Philadelphia, PA 19130. There are 35 open seats, and the availability is on a first come, first serve bases. Note: No one will be permitted to the briefing session after 6:15pm. Register for the Institute of Real Estate Management (IREM) “So You Want to be a Property Manager” training session. You can only register for the IREM course during the Landlord Briefing session. Registration must be completed before you are able to list your property with the Philadelphia Housing Authority. Click here to find out how to register for the (Institute of Real Estate Management) I.R.E.M. Landlords must have the following items completed for a unit to be leased: A Current Renter’s License for the unit being leased. You can obtain a license from the Municipal Service Building. Department of License Issuance Unit, 1401 John F. Kennedy Blvd. 19102. A copy of the Deed of Record or HUD 1 Settlement Sheet. You can obtain the Deed of Record from City Hall.  A HUD 1 Settlement Sheet can be obtained from the title company you closed with. Photo identification of owner. If utilizing a certified rental agent or property management company, a photo identification of the individual representing your property is required. A completed W-9 If the owner is the payee for the Housing Assistance Payments (HAP), he/she must complete the W-9 with his/her personal or business information. If the payee for the Housing Assistance Payments (HAP) is the certified rental agent or property management company, a W-9 must be completed with its personnel or business information. Click here for the W-9 Form. If an individual other than the owner will manage the property then the following documents must be completed: Agent Affidavit. Owner/Agent Contract. Note: All information will be collected at the time of lease up with the client. Must submit a government-issued document to verify the Employer Identification Number (EIN) used on the W-9. If individual Social Security Number (SSN) is used, you must provide copy of Social Security Card. Must agree to direct deposit of monies for Housing Assistance Payments. Must submit Direct Deposit form with a voided check. Click here for the Direct Deposit Form. Must be current with property taxes prior to Housing Quality Inspection. Must be current with utilities prior to Housing Quality Inspection. Utilities must be turned on by the landlord, at the time of inspection in order for the inspection to be completed. Must have an approved Housing Quality Inspection (HQS). A PHA inspector, prior to signing of the lease, will conduct an inspection to ensure the unit meets PHA’s standards. Note: All owners residing twenty-five miles or more outside of the City of Philadelphia must have a certified rental agent or property management company to represent their property. The owner is required to submit a signed Agent/Owner Contract to confirm that the individual presenting him/herself to PHA is authorized to act on the owner’s behalf.